This version of the State EMS Forms was posted on this site on 08/26/2010, and revised by the state on 12/13/2005. 

Per the Injury Prevention Directors Association Assessment conducted December 2008:

"As a mandated function, the IETRG established an online EMS/Trauma Registry in 2002. The Registry has been designed to include web-based data entry, automatic data validation, automatic duplicate deletion, user-defined data reports, and the capacity for each reporting source to access, update, and
delete its own data. Prior to the implementation of the online system, the EMS/Trauma Registry manually processed approximately 275,000 records each year. With the online system, nearly two million records can be processed annually."

"Unfortunately, during the past five years, the online system has fallen behind on repairs and upgrades due to a lack of information technology support causing the system to be non-functional for two different
periods of time, each extending 6-8 months. Currently, the system is functioning at a minimal level in which data can be collected and IETRG personnel can run reports or provide raw data to stakeholders upon request. EMS data for 2006 and 2007 will soon be available, as will trauma data for 2005-2007.
Currently the completeness and quality of the data are less than optimal, with approximately 50% of the EMS agencies and 60% of hospitals reporting."

"Technological difficulties and delayed data availability have strained relationships with stakeholders. Funds from the Texas Department of Transportation have been committed to upgrade the system, and a
Legislative Appropriations Request (LAR) will be submitted to the Legislature during the 2009 session. It is anticipated that it will take at least two years to establish a new system, which is expected to be compliant with the National Emergency Medical Services Information System (NEMSIS). IETRG staff
is committed to making these improvements to create and maintain a functional EMS/Trauma Registry."

Per the May 2010 Trauma System Consultation:

"In 2009, a plan to replace the TRAC-IT trauma and EMS registry was undertaken by the DSHS. Through a robust process that included multiple meetings with Texas hospital and EMS stakeholders, surveys and visits of “best practice” states in the area of trauma and EMS data collection, information was gathered pertaining to the attributes and features that any new system should include. The report and its associated recommendations were presented to DSHS on September 30, 2009. a request for offer (RFO) was prepared and, at the time of the TSC, was being circulated among potential vendors. The focus of the RFO is a single vendor solution, meaning that those responding would have to provide registry solutions for both EMS and trauma information systems that are fully compatible and capable of seamless integration. Responses to the RFO are due in June."

Current comparison of TRAC-IT, NEMSIS and the NTDB data Elements:

TRISA Data Elements Matrix  May 2009 (.XLS,285k )

Texas EMS Data Dictionary  7/2001(.PDF,311.35k)

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