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VA - Virginia
Contact Name: Jodi Kuhn
  Virginia Department of Health
  Emergency Medical Services
  109 Governor Street
  Richmond, 23219
Phone: (804) 864-7631
Email: jodi.kuhn@vdh.virginia.gov
EMS Website: Virginia Department of Health Home Page

This version of the State EMS Forms was posted on this site on 12/2/2008, and revised by the state on 6/21/2006.

The Office of EMS is in the process of planning a significant upgrade to the Prehospital Patient Care Reporting (PPCR) Program. The PPCR Program is Virginia’s patient documentation, data submission, data storage, data reporting tool, and the related laws and regulations. The term EMS Registry (EMSR) is the official name of the planning project to upgrade the program as it moves through the Commonwealth’s information technology (IT) approval process. The final name that will replace the term PPCR has yet to be determined.

RFP for the project was released November 2008.

Goals for the Upgrade
  • Convert the database to a Web-based system, which will decrease the error rate of data being entered and make the data available for analysis closer to real time
  • Convert the database’s minimum dataset from the outdated National Highway Traffic Safety Administration (NHTSA) version 1 to the new National EMS Information System minimum dataset (NHTSA version 2)
  • The ability to submit Virginia EMS data to the new national EMS database housed at NHTSA
  • Change the technical format to Extensible Markup Language (XML) to allow for greater ease in communicating with other databases
  • Provide users with access to their own data
  • Provide Performance Improvement tools for use by EMS agencies and OEMS. This will assist both levels of users with meeting their Code of Virginia and regulatory requirements for Performance Improvement
  • Initiate a data collection tool with more “up front validations” to eliminate poor quality datum from being entered into the system
  • Add a communication tool within the program which will facilitate communication between OEMS database managers and the system users
  • Encourage EMS agencies to move to electronic medical record technology to further simplify data submission, increase quality, and decrease length of time that data is available for analysis

The technical manual, posted 9/2007, provides a "mapping" of NHTSA’s version 2.2.1 data set to the current Virginia dataset that is based on NHTSA version 1. NHTSA Version 2.2.1 is commonly referred to as NEMSIS compliant.

OEMS offers the following mapping in attempt to support the NEMSIS project, but OEMS and agencies remain required to collect EMS data in the current format until such a time, which is unknown at present, in the current technical format. 

Click on the thumbnails below to view a full sized image.

PPCR Form page 1 PPCR Form page 2
PPCR Form

Select the following to view a printable Acrobat (.PDF) version.  pdf_acrobat_logo

PPCR Form (.PDF,646.91k)

PPDR Software User Guide 9/2008 (.PDF,277 k)

Virginia PPCR Tech Manual rev. 8/2001(.PDF,239k)

PPCR Data Dictionary rev.2005 (133.98k.PDF) 
represents data elements CURRENTLY collected in the state database.      

PPCR/PPDR Program Data Element Dictionary Technical Format for agencies Using NHTSA Version 2 (NEMSIS Compliant) rev. 9/2007 (.PDF,442.89k)

Virginia Prehospital Patient Care Reporting Manual 7/2000(.PDF,270k)

Click on the following links to view the corresponding files:

Data Plan: OEMS STATE STRATEGIC AND OPERATIONAL PLAN 2007-2010
Reporting Website: WebCUR EMS Virginia
Reporting Website: Welcome to Virginia OEMS Web Data Server
EMS Data Dictionary: Virginia PPCR Tech Manual rev. 8/2001
Reporting Procedure Manual: Virginia Prehospital Patient Care Reporting Manual
EMS Run Statistics: Pre-Hospital DB Request
Trauma System: Virginia Department of Health Trauma Registry

NOTE:  You will need Acrobat Reader to view much of the catalogue content.  If you need the current version of Acrobat Reader, you may download it for free from: 
http://www.adobe.com/products/acrobat/readstep2.html 

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Last edited:12/02/2008

 

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