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VA - Virginia
Contact Name: Jodi Kuhn
  Virginia Department of Health
  Emergency Medical Services
  1041 Technology Park Drive
  Glen Allen, VA 23059
Phone: (804) 864-7631
Email: jodi.kuhn@vdh.virginia.gov
EMS Website: Virginia Department of Health Home Page

This version of the State EMS Forms was posted on this site on 08/26/2010, and revised by the state on 6/21/2006.

Implementation has begun: OEMS and ImageTrend staff are actively implementing the new VPHIB program. The first area of Virginia to be implemented will begin on January 19, 2010 and all areas of Virginia by April
12, 2010.

November 20, 2009

The Virginia OEMS will be discontinuing the use of its current PPCR (Pre-hospital Patient Care Reporting) program and beginning the use of its new internet based EMS data collection system. The new system, the Virginia Pre-Hospital Information Bridge (VPHIB), is a 100 percent internet based program and will utilize a new minimum dataset. ALL EMS agencies will be required to move to the new system on the schedule established by OEMS.

The Virginia Pre-hospital Information Bridge has been developed as a modular EMS information system and not just for use as a data collection tool like the PPDR program was. The “State Bridge” will replace all of the components currently used by OEMS to collect EMS data. The “Field Bridge” is the program that agencies can use for electronic patient care reporting (ePCR) on Panasonic Toughbook computers or similar rugged portable computers.

Goals for the Upgrade
  • Convert the database to a Web-based system, which will decrease the error rate of data being entered and make the data available for analysis closer to real time
  • Convert the database’s minimum dataset from the outdated National Highway Traffic Safety Administration (NHTSA) version 1 to the new National EMS Information System minimum dataset (NHTSA version 2)
  • The ability to submit Virginia EMS data to the new national EMS database housed at NHTSA
  • Change the technical format to Extensible Markup Language (XML) to allow for greater ease in communicating with other databases
  • Provide users with access to their own data
  • Provide Performance Improvement tools for use by EMS agencies and OEMS. This will assist both levels of users with meeting their Code of Virginia and regulatory requirements for Performance Improvement
  • Initiate a data collection tool with more “up front validations” to eliminate poor quality datum from being entered into the system
  • Add a communication tool within the program which will facilitate communication between OEMS database managers and the system users
  • Encourage EMS agencies to move to electronic medical record technology to further simplify data submission, increase quality, and decrease length of time that data is available for analysis

Click on the thumbnails below to view a full sized image.

PPCR Form page 1 PPCR Form page 2
PPCR Form

Select the following to view a printable Acrobat (.PDF) version.  pdf_acrobat_logo

PPCR Form (.PDF,646.91k)

ePCR Users EMS Medical Record Short Form (.PDF,20.67k)

PPDR Software User Guide 9/2008 (.PDF,277 k)

Virginia Pre-Hospital Information Bridge (VPHIB) Data Element Dictionary 6/29/2010 (.PDF,651.37k)

PPCR Data Dictionary rev.2005 (133.98k.PDF) 

Virginia PPCR Tech Manual rev. 8/2001(.PDF,239k)

  Virginia Minimum Dataset Elements &Variables 02/08/2010 (,PDF, 231.14k)

EMS State Bridge Version 4.1 Provider Guide 3/15/2007 (.PDF,1415.21k)

Field Bridge Version 4.1 User Guide 3/20/2009 (.PDF,4079.42k)

PPCR/PPDR Program Data Element Dictionary Technical Format for agencies Using NHTSA Version 2 (NEMSIS Compliant) rev. 9/2007 (.PDF,442.89k)

Virginia Prehospital Patient Care Reporting Manual 7/2000(.PDF,270k)

Click on the following links to view the corresponding files:

Data Plan: OEMS STATE STRATEGIC AND OPERATIONAL PLAN 2007-2010
Reporting Website: WebCUR EMS Virginia
Reporting Website: Welcome to Virginia OEMS Web Data Server

Virginia State Bridge
EMS Data Dictionary: Virginia PPCR Tech Manual rev. 8/2001
Reporting Procedure Manual: Virginia Prehospital Patient Care Reporting Manual
EMS Run Statistics: Pre-Hospital DB Request
Trauma System: Virginia Department of Health Trauma Registry

NOTE:  You will need Acrobat Reader to view much of the catalogue content.  If you need the current version of Acrobat Reader, you may download it for free from: 
http://www.adobe.com/products/acrobat/readstep2.html 

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Last edited:08/26/2010

 

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